BTerrell Group Blog

When to Implement a New ERP System – Reason Number 6: Your Business Processes Have Changed

Posted by Keith Karnes on Tue, Oct 28, 2014

Today's post is the last in a series that explains six reasons why companies should implement a new ERP system. Here's a quick recap of what we've discussed so far:

Reason #1: Software Limitations of your Current System
Reason #2: Total Cost of Ownership Cannot be Justified for Your Current System
Reason #3: Work is Done Outside Your ERP System Due to Integration Issues and Complex Workarounds
Reason #4: Your System is Outdated
Reason #5: Reporting is Limited 

Today's reason is one that is all too familiar to many businesses...

Reason #6: Your Business Processes Have Changed
Business processes change; that is inevitable. Sometimes change is the result of adding a mobile workforce, expanding internationally, the addition of new product lines/service offerings, employee reductions, or even new government legislation. Regardless why your processes change, is your current technology flexible enough to handle the change?

Are you ready for business process changes

As an example, let’s consider a U.S.-based business that recently expanded internationally. While global expansion is exciting and dynamic, this company may now face many new challenges including the inability to convert automatically currency rates in their accounting system, issues related to disparate software systems, and the complexities of international tax rules. Unfortunately, as I mentioned in a previous blog post, some ERP systems were not designed for growing organizations that need the functionality to manage sophisticated processes, such as international expansion. Incompatible software and inconsistent processes scattered across multiple locations can lead to data discrepancies, ultimately affecting the company’s ability to make informed business decisions.

In addition to internal changes that affect business processes, companies also need to be prepared for external factors such as new government legislation. Brian Terrell recently posted an article that describes why employers need to be “technology ready” for the Affordable Care Act. As a result of the legislation’s complexities and potential non-compliance fines, it is important, especially now, for companies to be prepared for business process changes.

Fortunately, an investment in a comprehensive, flexible, cloud-based ERP solution, such as Intacct, allows you to adapt to change quickly, improve data quality and process efficiency, and obtain vital transparency across departments and business locations. I have always liked the saying that success happens when preparation meets opportunity. It you are unsure if your business is technologically prepared for the opportunities that lie ahead of you, contact us for a consultation.

Tags: ERP, Intacct, when to implement new ERP system, new ERP

How to Set up Global Consolidation in Intacct

Posted by Binbin Zhai on Fri, Oct 24, 2014

Global Consolidation is one of the awesome features of Intacct. As it automatically pulls the daily exchange currency rate into each transaction, you can run any report at any time in US dollars or other currency. No more running complicated manual calculation or spreadsheet so giant that it makes your computer run slow. Even better, it is very easy to set up.

In Global Consolidation, a book is created for consolidation reporting. Locations that you will be consolidating and reporting are selected in one book. A specific Currency can be set in the book.

To get started, open the Global Consolidation module in Intacct, and create a new book from the Book Setup tab.

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Enter the name of the book and select the reporting currency you need. Then, the statistical Journal Symbol and Statistical Journal Title will pop out automatically.

Select budget -- if you have any -- and select the default department you need, which means gain/loss from consolidation are tagged to that departments.

Intacct suggests leaving the Translation Methods as default.

If you do not have a Balance Sheet account for Cumulative Transaction Adjustment yet, go back to the GL module and create one.

Select the Cumulative Transaction Adjustment account on both Currency exchange Gain/Loss Account on Net Assets and Net Income.

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Select the entities that you plan to consolidated and add them into the right column.

It creates a special Elimination entity in GL module for your book and select from Global Consolidation.

If you would like to have the Inter-entity elimination entries posted automatically, which is cool and convenient, you can check the box of Inter-Entity auto elimination. If you didn’t select all entities with Inter-entity transactions in your book, it is not suggested to check the auto elimination, because all un-balanced due to/due from account balances will be auto eliminated to the Cumulative Transaction -Adjustment account.

If any account falls into the rules that we set up in book information, with Accounts to Override tab, you can change the setting for each individual account.

The basic setup is almost done. Before you save it, please double check that everything is correct.

After you save the book, you can go to the Corporate View tab to see a chart for consolidation structure. If you need to change anything for your book, this is the last time to change it.

At this point, you can start to consolidate the book you created. For a first time consolidation, you will have to consolidate each period from the earliest one to up to date. Later, you can set up a consolidation recurrence to let Intacct do it for you.

After the book is consolidated currently, you finally can run a report.

Select the book as the reporting method. If you leave the location as blank, the report will include the data from all entities selected in the book. If you select a specific location, the report will only show the data from the location in book currency. 

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And now you are ready to use Global Consolidation in Intacct!

Tags: Intacct, global currency

Easily Set Up User Based Permissions in Intacct

Posted by Kevin Yu on Thu, Oct 09, 2014

Setting up user permissions for the first time can be very time consuming. There are so many different activities/lists and reports that can be assigned permissions.

On the permission assignment window, the header section has an area that allows you to assign None, Read Only, or All for all the permission options in that section. Read Only will check all the List and View options while None and All should be self-explanatory. Please note that there is a Reports section in the permission selection window for some modules.

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Another way to expedite this process is by utilizing a permissions template. By choosing one of these templates, it automatically selects a corresponding set of user permissions for all the modules. This gives you a great starting point. Permissions can then be tweaked afterwards as needed.

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Tags: Intacct, Intacct setup, Intacct permissions

BTerrell Group Announced as a Platinum Sponsor of Intacct Advantage 2014

Posted by Info Info on Tue, Oct 07, 2014

President’s Club Member and Premier Partner to Sponsor Premier Event, Will Also Unveil Highly Anticipated Intacct Integration

DALLAS – October 7, 2014– BTerrell Group, LLP today announced it is a Platinum Sponsor of Intacct Advantage 2014, the premier event for Intacct’s cloud financial management customers and partners, being held in Orlando, November 9 - 13.    

“We believe in the value of Intacct to our customers and benefit greatly from Intacct’s annual event,” said Brian Terrell, CEO of BTerrell Group. “This demonstrates the commitment and belief we have in Intacct and its products. Attendees will also want to be sure to  visit us at Booth 630 in the Advantage Marketplace Expo, where we’ll offer them a sneak peak at our exciting new product integration for Intacct. ”

“It’s exciting to see BTerrell Group’s involvement and sponsorship at our premier event of the year,” said Taylor Macdonald, vice president of Channels for Intacct. “We’re very grateful for BTerrell Group’s partnership and contributions, and we look forward to continuing our mutually beneficial relationship as we build long-lasting, joint customer relationships together.”  

In addition to its Platinum Sponsor status and new product announcement, BTerrell Group’s president, Keith Karnes, will present a breakout session on “Using the Intacct Platform To Drive Your Unique Business Practices” on Wednesday, November 12, from 10:15 to 11:15 AM. 

BTerrell Group recently received recognition as a prestigious 2014 Intacct President’s Club member, due to “…its outstanding practice growth, expertise in delivering complex solutions, mastery of the Intacct development environment, and high levels of customer satisfaction.” Earlier this year, Intacct named BTerrell group one of Intacct’s first Premier Partners, the highest level of partner recognition from the leading cloud financial software provider.

BTerrell Group, with its CodePartners division, employs 10 Intacct consultants trained in Basic and Advanced Implementation and Configuration, as well as three Intacct developers trained in Intacct Platform and Web Services.

ABOUT BTERRELL GROUP
BTerrell Group, LLP, is a Dallas-based provider of financial technology services and of ERP, CRM and HRMS solutions to mid-sized companies.  BTerrell Group specializes in the implementation and support of accounting and business management software, custom application development, and system integration.  As resellers and consultants for Intacct cloud financials, BTerrell Group serves clients in Texas, Oklahoma, Arkansas, Louisiana and New Mexico. Please visit www.bterrell.com.  Follow BTerrell Group on Twitter, LinkedIn, and YouTube.

ABOUT INTACCT ADVANTAGE 2014

Advantage 2014 brings together Intacct customer and partners to discover what’s new, share best practices, and learn how Intacct can help grow their business. As the premier event for the Intacct community, Advantage 2014 offers attendees more than 70 product, industry, hands-on, and customer panel sessions. This year’s conference will include an expanded Marketplace Expo, featuring the broadest range of best-in-class, cloud-based solutions that integrate with Intacct. Learn more about Intacct Advantage by visiting www.intacct.com/advantage.  Follow Intacct Advantage on Twitter using #IA14.

 

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Tags: Intacct, Intacct premier partner, Intacct advantage 2014

Creating Roles for a Multi-Step Approval Process using Intacct and DocAssist

Posted by Chris Karnes on Tue, Sep 23, 2014

We get many requests on how to have a process work across two or more applications. This is how we setup everything for a multi-step workflow approval process across Intacct and DocAssist.

Before you get started, you must have the following:

  1. Document Types created, workflows are specific to a document type.
  2. Folder Structure set up, workflows are tied to one or more drawers.
  3. Intacct web API set up in DocAssist by DocAssist’s technicians.
  4. Be an administrator in your instance of DocAssist.

 

Creating Roles

First we created roles for the data entry group and approving manager group (the people responsible for each task). Go to the admin section, and click on “organizations” then click “roles.” Select the organization and department in the appropriate drop down box, then click “add new role.”

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Enter the name “AP Bill Attribute Entry” and select the users you want fulfilling the role and click save. This role is used for entering the bills attributes into DocAssist.

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Repeat this process using “AP Bill Approving Managers.” This role is used to review and approve/disapprove the attributes entered before pushing to Intacct.

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Next, we allow the newly created roles access to the drawers where the documents will reside. In the Admin Section click on “document management,” then on “drawers,” and then click “edit” in the cabinet drawer name.

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Click the check boxes next to the newly created roles and give them “write” access to the drawer, then click “save.”

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Now we must give the role options in the document type. In the admin section click on “document management,” then on “document types” and click on the “edit” link in the document type.

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Click the “next” button twice to get to the “setup step 3 of 3” page, select the “AP Bill Approving Managers” radio button and click “edit.”

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Select the top check box enabling all options and click save.  Repeat this step for the “AP Bill Attribute Entry” role we created.

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In a future  blog post, I'll discuss how to set up the workflow. 

Tags: docAssist, Intacct