BTerrell Group Blog

One HRMS Benefit You Didn’t Anticipate, But Really Need

Posted by Brian Terrell on Thu, Apr 14, 2016

What is the one word that can send chills up the spine of business owners and chief financial officers?  Lawsuit.  No one wants to be involved with expensive litigation that can put the business in jeopardy, which is why your human resources management solution (HRMS) could be a valuable resource for preventing a potential lawsuit involving one of the most offered employee benefits - healthcare.

Business leaders can easily understand that for many individuals and families, losing a job and healthcare insurance can send them on a fast-track to personal bankruptcy.  As discussed in “Former Employee Challenges Provision of COBRA Notice to Last-Known Address,” posted on, a seemingly simple mistake can lead to a legal trial.  In the case discussed, a former employee sued his employer for not providing a COBRA election notice.  The employee had provided the employer with a change of address form shortly after termination, in addition to notifying the employer of the change four years prior to termination.  Evidence included documents from the health insurance company and a W-4 withholding certificate indicating the updated address.  However, the employer still knowingly sent the wrong address to the third-party administrator.  The court acknowledged that an employer doesn’t act in good faith when knowingly sending a notice to a wrong address and that there was a genuine dispute  which allowed the case to go to trial.

Protect your Business from Costly HR Errors with Workforce Go!

Imagine having to go to court because of a simple error like having inaccurate workforcego-1.pngaddress information for an employee.  This potentially expensive mistake can be avoided by deploying a robust HRMS solution, such as Workforce Go! and implementing stronger procedures for maintaining updated data.   Workforce Go! is integrated solution that connects Intacct® with AmeriFlex Workforce Management Solutions and can be used to streamline data-entry and data-sharing throughout payroll and human resources systems.  Employee and manager self-service features can be used to update employee data, such as addresses or dependent information, immediately upon change. Additionally, employers can implement automatic notifications or perform an annual review to ensure that they have the most updated employee data at all times.

Don’t put your business at risk by overlooking basic employee information.  Deploy a comprehensive HRMS system, such as Workforce Go!, and gain greater control and insight over employee-related data.  Contact BTerrell Group for more information about the benefits of putting the right HRMS system in place today.

By BTerrell Group, an Intacct Premier Partner and Sage ERP Partner

Keywords: human resources management solution, HRMS software, COBRA election notice, third-party administrator, comprehensive HRMS solution, Workforce Go!, Intacct® and AmeriFlex Workforce Management Solution, streamline data-entry and data-sharing throughout the payroll and human resources systems, self-service employee management features, gain greater control and insight over employee-related data, Intacct Premier Partner Dallas Texas TX