BTerrell Group Blog

Docassist, A/P workflow, and G/L close

Posted by Brian Terrell on Thu, Jun 26, 2014

Yesterday, a prospect asked how Docassist, a cloud based document management and workflow automation application, could help his company discover and account for unapproved Accounts Payable bills received in the first days of one fiscal period but belonging in the prior period's results. In other words, these bills would be added to the A/P workflow in the first few days of a month and remain unapproved and unposted up to the moment the accounting department would be ready to close the books. As our prospect noted, "We don't want to close out a month and omit an invoice while the invoice may still be in the approval process."  

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I referred this question to Don Lyman, Chief Executive Officer at Docassist, and received this reply:

This question highlights many advantages Docassist brings to the A/P business process. Instead of losing visibility to paper bills as they route manually from one approver to the next, Docassist users may check on those documents' progress in multiple ways. For instance, the Docassist Workflows Dashboard indicates unapproved A/P bills. Also, Docassist allows users to easily create, save, and run a document search to quickly find unprocessed bills meeting certain criteria, such as a bill dated in the last few days of the prior month or the first few days of the current month. Finally, Docassist includes a configurable email notification feature informing users of the status of pending A/P bills.

 

Many Docassist functions run directly from the Intacct desktop, such as data and document entry, A/P bill review, and transaction lookups.  For reports that currently only run directly from Docassist, the Docassist Professional Services Group can tweak those to make them accessible directly from Intacct. This would add reporting to those mechanisms mentioned previously by which a bill could be highlighted for General Ledger accrual or other special treatment. Of course, accruals could be automatically reversed in subsequent months by using Intacct's standard functionality. The bottom line is that Docassist's multiple features for ensuring transaction visibility make month end smoother and more accurate.

Since 2002, Docassist has provided market leadership in cloud document management and workflow automation.  They serve many industries, including financial services, hospitality, not-for-profit, education, manufacturing, technology and healthcare.  In addition to tight integration with Intacct, Docassist has similar connectivity to Sage 300 ERP.  To find out more about Docassist, please contact me at brian.terrell@bterrell.com or request additional information from www.bterrell.com.

Tags: general ledger, accounts payable, docAssist

Sage Fas Fixed Assets Training

Posted by Meredith Gooch on Mon, Aug 31, 2009

Learn how you can gain complete control over your entire fixed asset lifecycle - from acquisition to disposal. Join Terrell & Terrell for hands-on training with Sage FAS Fixed Assets on September 16-17. To register, simply send an email to Meredith Gooch. If you want to learn more about this solution that will help you reduce the costs associated with incorrect asset management, please visit our solutions page or contact Rufus Vernon. Each day is approved for 8 hours of CPE credit.

- Meredith Gooch, Marketing Manager

Tags: Sage Accpac ERP, inventory, Sage FAS Fixed Assets, training, GL, PO, AP, general ledger, accounts payable, purchase order

Announcing Accpac Back to School Training

Posted by Meredith Gooch on Mon, Aug 10, 2009

Learn how to make the most of Sage Accpac ERP and join us for training this fall.

Sage Accpac ERP Back to School Training Schedule
Bank Services and Financial Reporter - Tuesday, September 15, 2009
Sage FAS Fixed Assets Part I - Wednesday, September 16, 2009
Sage FAS Fixed Assets Part II - Thursday, September 17, 2009
Accounts Payable - Tuesday, September 22, 2009
Accounts Receivable - Wednesday, September 23, 2009
General Ledger - Thursday, September 24, 2009

Check out our training schedule for additional details.

- Meredith Gooch, Marketing Manager

Tags: Sage Accpac ERP, training, GL, AP, Accpac, FAS Fixed Assets, accounts payable, Accounts Receivable, A/R, bank services, Financial Reporter, general ledger

Sage FAS Fixed Assets

Posted by Meredith Gooch on Thu, Jul 30, 2009

Sage FAS Fixed Assets gives companies complete control over their entire fixed asset lifecycle - from acquisition to disposal. With this increasing control comes the peace of mind that companies are properly managing and depreciating their fixed assets, which affects insurance and tax costs. Features include an intuitive interface, seamless integration with the Inventory, PO, AP, and GL modules, comprehensive reporting, and asset reconciliation. You may recall that Sage Accpac version 5.5 comes with an integration to Sage FAS that is better than ever before.

We will be attending training to learn even more about the latest and greatest enhancements and features in Sage FAS and hope to share that knowledge with you in a formal client training session toward the end of August. Please contact Meredith Gooch if you are interested in attending Sage FAS training or Rufus Vernon if you would like to know more about Sage FAS. You can also view a recorded Webcast introducing Sage FAS on our Web site.

- Rufus Vernon, Director of Sales

Tags: Sage Accpac ERP, inventory, Sage FAS Fixed Assets, training, GL, PO, AP, general ledger, accounts payable, purchase order