BTerrell Group Blog

Jeannette Grand

Recent Posts

The Best Inventory Control Software ROI No One Talks About: Reporting

Posted by Jeannette Grand on Mon, Feb 03, 2014

Guest blog postJustin Velthoen, QStock Inventory

by Justin Velthoen, Supply Chain Implementation Engineer
QStock Inventory by MSA Systems, Inc.

When we begin investigating Inventory Control Systems and Warehouse Management Systems, many times we focus on business processes. The real value of the Systems is often the visibility across departments to all aspects of the business, and the reports that get produced to help make critical business decisions.

Any solution you put in place should integrate to keep data up to date across your business, and make it easy to extract information so you can make those decisions with confidence.

Potential Reports for Your Warehouse

roi of inventory control reporting resized 600Warehouse Utilization – Know how effectively you are utilizing your space

User Activity – See who in your business is working the hardest, and most accurately

Slot Optimization – Taking into account velocity, size, and weight; re-organizing the warehouse for efficiency, and to reduce damage.

Reorder Reporting – Get suggested reorder amounts that take into account current on hand values, min/max by warehouse, open purchase orders, sales orders, and work orders.

Traceability – Being able to detail the receipt of the raw materials, the work order on which they produced a finished good, and the delivery to the end customer. Many big stores are requiring this auditing before allowing products in their doors.

What decisions can your data help you track? Most importantly, does your current solution allow you to get the information you need out?

Register Now! Inventory Management Webinar

Garbage In - Garbage Out

The more data you track, the more valuable the reports you can create. There is always a cost for each data point, so we usually want to look at the Return on Investment of each. We can definitely account for each latex glove as it is used in the doctor’s office, but tracking it is far more costly than keeping excess on hand.

When I say “costly to track” there is the direct labor cost of tracking each piece, but there is also another cost that often goes unnoticed until too late: the cost of staff NOT doing the activity.

While we get better data the more complex we make the system, we run the risk of the employee seeing an easier way, and working around the system.

When we don’t collect good data, the reports we generate lie to us. Your solution should work smoothly within your processes and let you get your data out easily.

View the On-Demand Version of the Webinar

We will be going over the critical questions you need to ask as you choose an Inventory Control System and show you how QStock Inventory can help you achieve your data-driven goals!

Note from BTerrell Group: QStock Inventory is inventory management and control software that integrates and works extremely well with Intacct. To learn more, please view our on-demand BTerrell Group webinar: Inventory Management with QStock Inventory and/or contact us to learn how we can help implement and integrate QStock Inventory to help you get the best ROI from your inventory management software!

Tags: QStock, Intacct

How to Easily Handle Sales Tax for any US Location

Posted by Jeannette Grand on Fri, May 24, 2013

Written by Hrayr Galoyan, from BTerrell Group's sister company, CodePartners

With Internet sales tax legislation looming, many business owners may be wondering how they will handle the additional burden of collecting and reporting sales taxes for all states. Fortunately, technology exists to help. Best of all, much of it is free.

Let's start with a paid option. Avalara provides software to handle sales taxes. In the company’s words “AvaTax Calc is an easily integrated, dynamic tax decision engine.” It is already integrated with many accounting, ecommerce, and POS systems, including our partner, Intacct. In fact, here's a demo of AvaTax for Intacct. For other integrated systems, visit Avalara. AvaTax is free for those transactions covered under the Streamlined Sales Tax Agreement. They also provide a free lookup of sales tax rates on their site.

Another option is a company called TaxCloud. TaxCloud itself is free, and provides tax rate lookup for any US address. If you use the Streamlined Sales Tax Agreement, it can also keep track of sales transactions and tax amounts collected and file sales tax returns. Programming interface is available to integrate with any ERP, e-commerce or POS system, and many already have done so. 

If you just want to look up a tax rate, you don’t even need to register at TaxCloud. Simply click on the map, or enter the address. Below is an example for Dallas, Texas.

TaxCloud

Sales taxes can get more complicated than just one rate. At the same address, some items may be taxed differently than others. For example, alcohol may be taxed at a higher rate than consumer electronics, and some grocery products may not be taxable at all. Tax Cloud supports “Taxability Codes”.

TaxabilityCodes

This requires your accounting package to be integrated with TaxCloud. Each item in your product list is assigned a taxability code, and when the software requests the tax rate from TaxCloud, it automatically provides the correct rate for the type of product you are about to sell.

For more information about sales tax, here are a couple of articles I thought were interesting. This article in CNN discusses what to expect from Internet sales tax legislation.

This excellent article looks at possible compliance pitfalls, and I highly recommend you read it if you have out-of-state customers, even if you don’t have a nexus in those states.

Tags: sales tax, tax rates, internet sales tax, Intacct

May 2013 Intacct Webinars and Product Tours

Posted by Jeannette Grand on Fri, Apr 26, 2013

There are lots of great webinars and product tours sponsored by Intacct for the month of May. Click on the sessions you're interested in to find out more and sign up today!

 

 Upcoming Informational Intacct Webinars

 Upcoming Intacct Product Tours

Nonprofits Using QuickBooks: Solve your 5 Toughest Accounting Challenges
May 8, 2013 at 11:00 AM PT
Intacct Product Tour
May 1, 2013 at 10:00 AM PT
Cloud Financials Done Right: Avoiding the Pitfalls of Implementation
May 9, 2013 at 11:00 AM PT
Intacct Product Tour for Nonprofits
May 2, 2013 at 11:00 AM PT
Preparing your Company for SOX Readiness
Wednesday, May 22, 2013 11:00AM PDT
Intacct Product Tour for Organizations Growing Beyond QuickBooks
May 7, 2013 at 10:00 AM PT
  Intacct Product Tour for Software Companies
May 7, 2013 at 11:00 AM PT
  Intacct Product Tour
May 8, 2013 at 10:00 AM PT
  Intacct Product Tour for Project Accounting
May 9, 2013 at 10:00 AM PT
  Intacct Product Tour for Multi-entity Businesses
May 14, 2013 at 10:00 AM PT
  Intacct Product Tour
May 15, 2013 at 10:00 AM PT
  Intacct Product Tour for Nonprofits
May 16, 2013 at 10:00 AM PT
  Intacct Product Tour for Organizations Growing Beyond QuickBooks
May 21, 2013 at 10:00 AM PT
  Intacct Product Tour
May 15, 2013 at 10:00 AM PT
  Intacct Product Tour: Key Reporting Features and Functionality
May 23, 2013 at 10:00 AM PT
  Intacct Product Tour
May 29, 2013 at 10:00 AM PT
  Intacct Product Tour for Software Companies
May 29, 2013 at 11:00 AM PT
  Intacct Product Tour for Multi-entity Businesses
May 30, 2013 at 10:00 AM PT

Missed one of the sessions above? Not to worry...click here to see the updated webinar schedule. This site is updated frequently, so bookmark it and check back often!

Tags: Intacct webinars, Intacct product tour, Intacct

April 2013 Intacct Webinars and Product Tours

Posted by Jeannette Grand on Tue, Apr 09, 2013

There are lots of great webinars and product tours sponsored by Intacct for the month of April. Click on the sessions you're interested in to find out more and sign up today!

 Upcoming Informational Intacct Webinars

 Upcoming Intacct Product Tours

Stop Your Nonprofit from Reporting Like it's 1999
Thursday, April 11, 2013 10:00AM PDT
Intacct Product Tour for Multi-Entity Businesses
Tuesday, April 9, 2013 10:00AM PDT
Moving Financials to the Cloud: Avoiding the "QuickBooks Tax"
Thursday, April 11, 2013 11:00AM PDT
Intacct Product Tour for Project Accounting
Tuesday, April 9, 2013 11:00AM PDT
Why You Should Move Your Financials to the Cloud
Wednesday, April 17, 2013 1:00PM PDT
Intacct Product Tour
Wednesday, April 10, 2013 1:00PM PDT
Why Cloud Financials are the Right Choice for Today's Software Companies
Thursday, April 18, 2013 10:00AM PDT
Intacct Product Tour: Key Reporting Features and Functionality
Tuesday, April 16, 2013 10:00AM PDT
Running Church Finances in the Age of the Cloud
Thursday, April 18, 2013 11:00AM PDT
Intacct Product Tour for Software Companies
Tuesday, April 16, 2013 11:00AM PDT
Revenue Recognition Made Easy for Services Companies
Thursday, April 25, 2013 10:00AM PDT
Intacct Product Tour for Organizations Growing Beyond QuickBooks
Thursday, April 18, 2013 10:00AM PDT
You Think You Know Cloud, But Do You?
Tuesday, April 30, 2013 11:00AM PDT
Intacct Product Tour for Multi-Entity Businesses
Tuesday, April 23, 2013 10:00AM PDT

Missed one of the sessions above? Not to worry...click here to see the updated webinar schedule. This site is updated frequently, so bookmark it and check back often!

Tags: Intacct webinars, Intacct product tour, Intacct

PCI Compliance - What You Should Know

Posted by Jeannette Grand on Fri, Jan 29, 2010

Requirements established by the five major credit card networks may affect your ability to accept credit cards. Referred to as the Payment Card Industry Data Security Standards (PCI-DSS), they impose new requirements for merchants to follow, and they may apply to you. If so, you must comply by July 1, 2010, or risk losing the ability to process credit cards.

PCI-DSS is a security standard that includes requirements for security management, policies, procedures, network architecture, software design, and other critical protective measures at a merchant location. This comprehensive standard is intended to help organizations proactively protect customer account data.

There are 12 requirements that fall into these six categories:

1.    Build and Maintain a Secure Network: Install and maintain a firewall and use unique, high-security passwords with special care to replace default passwords.

2.    Protect Cardholder Data: Whenever possible, cardholder data must not be stored. You must also encrypt any data passed across public networks, including your shopping cart and Web-hosting providers.

3.    Maintain a Vulnerability Management Program: Use anti-virus and keep it up date. Develop and maintain secure operating systems and payment applications. Ensure the applications you use are compliant (see www.visa.com/pabp).

4.    Implement Strong Access Control Measures: Access to cardholder data - both electronic and physical - should be on a "need-to-know" basis. Ensure those people with access have a unique ID and password. Do not share logon information.

5.    Regularly Monitor and Test Networks: Track and monitor all access to networks and cardholder data. Ensure you have a regular testing schedule for security systems and processes including firewalls, patches, and anti-virus.

6.    Maintain an Information Security Policy: It's critical that your organization has a resource for governing your company's data security. Ensure you have a policy and that it's disseminated and updated regularly.

Find out what your company needs to do to meet the new PCI-DSS standards - take this Self-Assessment today.  Take Assessment

To protect you and your customers from credit card fraud, any previously collected credit card data you may be storing within your accounting system must be removed. To find out more, please contact Brian Terrell at 214-647-2611, ext. 101.