BTerrell Group Blog

The Five “Secret Truths” That Keep CFOs Up at Night

Posted by Brian Terrell on Mon, Jan 30, 2017

 And the 5 ways cloud-based ERP can help

As a CFO, you’ve got a lot of responsibility, and a natural response to that responsibility is to worry. And since your role is inherently sensitive, youshutterstock_145530742.jpg may be loath to admit to some of the reasons for your worry. What are some of the “secret truths” that keep CFO’s up at night? Here we’ve assemble five of the most common CFO stressors, and how can a cloud-based ERP help you put the worries aside and focus on running a successful business.

  1. Is our technology up to the task?

A recent Robert Half Management Resources survey found that 41 percent of CFOs believe staying current with changing technology is the greatest pressure their accounting and finance teams face. It’s a valid concern, as companies that lag behind in technology can quickly lose profitability and market share.

How Cloud ERP Can Help: When you invest in a modern cloud-based ERP solution, you are always running the most current version of the application and can take advantage of new features and efficiencies. Updates are seamless and require little to none of your time and effort. Cloud ERP is fast, scalable and extensible – helping you best compete in a rapid-fire marketplace.

  1. I don’t have timely access to decision-making data

As the role of a modern CFO is evolves from backoffice accountant to boardroom advisor, they need data to fill that role. In a new survey by the consulting firm Kaufman Hall, 70 percent of CFOs polled said improving reporting and analysis functions is their number one goal for 2017. Over 90 percent say they need to do more with the financial and operations data they do have, to help make critical management decisions.

How Cloud ERP Can Help: Today’s ERP solutions gather a tremendous volume of data – but making meaningful use of that data can be a struggle. Cloud ERP solutions include powerful and easy-to-use reporting and analysis tools that enable you to look at your data in new and strategic ways, providing timely information to those who need it.

  1. How quickly can we respond to unforeseen business obstacles?

The same Kaufman Hall survey showed that business agility remains another top concern. Less than 23 percent of respondents are very confident about their company’s ability to quickly respond and adapt to unforeseen business obstacles, due in part to outdated financial planning and analysis tools and processes.

How Cloud ERP Can Help: Cloud ERP solutions are inherently flexible, configurable and adaptable. Many also interface with industry or function-specific applications when your business model needs to change course. Powerful reporting and analysis tools make data available in real time so you can take proactive action when an obstacle arises.

  1. How can we ensure continuing regulatory compliance?

Forty percent of CFOs cited “changing regulatory requirements,” as their top concern in a recent Deloitte poll. Case in point: the new Revenue from Contracts with Customers (ASC 606) rules (which we’ve written extensively about) impact an enormous number of companies across many industries and can require major changes in the processes and procedures of an organization.

How Cloud ERP Can Help: Cloud-based ERP solutions are designed to help you maintain compliance in a constantly changing marketplace. For example, Intacct is the only solution in its class that delivers the functionality companies need to obtain, retain and document compliance with ASC 606.

  1. How can we find and retain top talent?

Finding and retaining top talent isn’t just the concern of Human Resources professionals, CFOs cite it as a continual - and increasing - concern.

How Cloud ERP Can Help: Millennials now represent most of the available workforce. This is a generation that has grown up with technology and cannot recall life without the Internet. Ask one if he or she has ever heard of a “Blockbuster rewind fee”. Also, Millennials won’t put up with poor enterprise technology. They wouldn’t know what to do with an installation CD nor would they understand the need for one. A modern, cloud-based ERP works the way this generation works. Not insignificantly, cloud ERP delivers the anytime, anywhere, any device access this vital segment of the workforce takes for granted.

Are you losing sleep over any of these stressors? We’d love to speak with you about how the move to cloud ERP can help reduce some of that stress and keep your organization moving forward. Schedule a free consultation today.

By BTerrell Group, Texas- based Intacct Partner

 

Tags: Intacct

Be it Bad or Good – Payroll Year-end is Coming

Posted by Brian Terrell on Mon, Dec 19, 2016

What you need to know to get it done right and done now!

The federal government seems to have conspired against us, back-loading an inordinate number ofYear-end_payroll.jpg tasks for this time of year – a time when we’re already busy enough! While tax filing and 1099 processing due dates are looming, perhaps the most vital year-end tasks surround payroll processing. It is imperative that you complete payroll year-end processing on time and with the utmost accuracy. Here are a few pointers to help ensure you can check this one off your list and move on the next item.

1. Making a list
Complete and return the Ameriflex year-end checklist [page 10] to your Ameriflex Client Services Specialist now. You can submit it by fax or email, but do not delay. The information here will help Ameriflex help you complete the necessary steps for payroll year-end processing.


2. Checking it twice
Next, review the complete Ameriflex 2016 Year-End Packet and use it as a reference and a resource to ensure you’ve gathered the necessary data, completed all the steps and submitted all the information needed.


3. Better watch out (for these considerations)
  • Third-party sick pay: Be sure to get this information from the third-party provider. You’ll need this information by January 6, 2017 to ensure your 941 and W-2s are correct. Be aware, though, that some third-parties pay the tax and file the W-2s on your behalf. If this is true, you should not provide this information to Ameriflex.
  • Taxable fringe benefits: You must report the value of some non-cash fringe benefits on the 941 and the employee’s W-2. Laws require that taxable fringe benefits be included in wages, making them subject to Federal Income Tax, FICA, FUTA and possibly state income and unemployment tax. The laws surrounding this area are complicated, so please contact your financial advisor for advice.
  • Year-end bonuses: If you plan to pay year-end bonuses, it’s vital that you notify Ameriflex at least two business days prior to the check run. Please refer to page 6 of the Ameriflex 2016 Year-End Packet for additional considerations surrounding bonus checks.

4. Better not pout
Consider leveraging Ameriflex to help with additional aspects of your organization’s human capital management in 2017, making your job easier. A few of the company’s most popular products and services include:
  • FSA
  • HSA
  • Cobra
  • ACA Compliance
  • Time and Labor Management
  • Human Resources


5. Deadlines are coming to town
If your payroll date falls on Monday, December 26th (an Ameriflex holiday), you will need to move your check date to December 23rd or December 27th. If your check date is December 23rd Ameriflex will need your payroll information on Wednesday, December 21st. If your check date is December 27th, Ameriflex will need your payroll information by Thursday, December 22nd.


As always, we’re standing by to help in any way. Please contact me at brian@bterrellgroup.com or at 866-647-2611. And a very happy holiday season to you and yours.

By BTerrell Group, Texas- based Intacct Partner

Tags: Intacct

ACA relaxes Form 1095-C distribution deadline

Posted by Brian Terrell on Tue, Dec 29, 2015

Yesterday afternoon, the IRS issued Notice 2016-4, which provides unexpected relief to employers distributing those soon to be well-known Form 1095-C information returns to employees. This late Christmas present will be well received by every employer struggling with system update and information gathering challenges. Applicable Large Employers (‘ALE’) and insurance companies now have nearly two additional months to get forms in the mail to employees. This additional time applies not only to Form 1095-C but also to Forms 1094-B, 1094-C, and 1095-B. Who said there wasn’t a Santa Claus?

If you are an Intacct end user struggling with ACA compliance or just want more information on fully integrated HRMS and Payroll for Intacct, please contact BTerrell Group. We're ready to discuss the incredible return on investment and decreased total cost of ownership offered by SaaS finance, accounting and HR applications!

By Brian Terrell of BTerrell Group, LLP, Intacct and Sage ERP & CRM provider based in Dallas.

Tags: HR software, ACA, HR, hrms, Intacct, taxes, IRS, technology ready for ACA, SMB HR, ACA compliance,

Exciting Improvements Made to AmeriFlex Workforce Management System

Posted by Brian Terrell on Mon, Dec 28, 2015

Workforce_Management.jpgUsers of the AmeriFlex Workforce Management System are enjoying a user interface update recently made that streamlines the navigation experience.  As noted on this infographic, “Here’s a sneak peek of your new Workforce…,” the floating navigation bar has been replaced with intuitive icons and links.  The search bar has been moved to a more prominent position, so you can find data faster.  Other changes include compact icons that replace cumbersome cascading menus and clusters with subheadings that simplify the menu to remove distracting clutter.  These and many other enhancements make entering and finding data easier and speedier, which helps you do more work with less effort so you can spend time winning new customers and serving existing ones! 

Because Ameriflex delivers Workforce software as a service (“SaaS”), clients companies were required to do absolutely nothing to take advantage of these exciting and effective user interface improvements. Imagine how much money you save by having changes automatically deployed on all BTerrell Group SaaS solutions, including Intacct, Workforce Go!, and Nexonia. If your company is still paying large fees to service providers to keep your software current, contact BTerrell Group to learn more about the incredible return on investment and decreased total cost of ownership offered by SaaS finance and accounting applications!

By Brian Terrell of BTerrell Group, LLP, Intacct and Sage ERP & CRM provider based in Dallas.

Tags: ACA, Intacct, technology ready for ACA, ACA compliance,

Three Questions Differentiating Intacct and Microsoft Dynamics GP

Posted by Keith Karnes on Wed, May 27, 2015

Let’s face facts. There is no shortage of ERP solutions on the market. As a result, I regularly hear questions from companies about the difference between one system and another. Here are three of the most frequently asked questions I hear about the difference between Intacct and Microsoft Dynamics GP (“GP”) and what I’ve found to be true.

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“I see that Intacct is only cloud-based, yet GP can be deployed on-premise or as a hosted solution. What is the difference?”
On-premise means your company assumes all responsibility, including data security, storage, and up-time. The software is housed on your own servers. Hosted means you outsource the servers that run the software, but you still have to coordinate the installation, configuration, and regular software maintenance with your ERP vendor; and your company continues to assume responsibility. Many ERP companies are moving away from these options. 

With a truly cloud-based solution, such as Intacct, all software is housed and managed in the cloud. This means no IT maintenance, better information security, and more reliable up-time, along with a shift in responsibility for all of these functions to the software-as-a-service (SAAS) provider.

“GP is built on a single tenant architecture and Intacct is multi-tenant. What is the difference between the two environments, and why is one better than the other?”
With single tenant architecture, the “tenant” purchases their own copy of the software, and the software is customized as necessary, using code specific to that instance, to meet the needs of that business.

With multi-tenant architecture, every customer runs the same version of the product and has access to all of the sophisticated features, which may be configured -- often without coding -- for the customer’s specific needs. In today’s cloud environment, ERP solutions built on a multi-tenant architecture offer more financial benefits, better integration capabilities, pain-free upgrades, and easier access to information on any device. Here is a great resource for additional information on this topic.

“How easy is it to integrate third party software applications with GP and Intacct?”
All Intacct third-party solutions are built for the cloud. The system was constructed with integration as a primary intent beginning with initial architectural design.This means integration is extremely easy. It is as simple as visiting Intacct’s marketplace and selecting the solution you want, using a development partner, or using the available system tools on your own. Many integrations can be done with writing code, using system tools.

Integration with GP can be a little more time consuming and costly, primarily going back to the issue single tenant architecture and that each company operates in a unique instance.

While these three questions are ones I hear often and know the answers to be true from first-hand experience, it is important to consider the facts that relate to your business and your unique attributes. Every company faces different challenges, so I encourage you to talk to representatives for multiple ERP solutions before choosing the solution and partner that fits your company best. In a previous blog, I suggested some key questions to ask potential cloud vendors; feel free to reference it in your search for a new ERP solution.

For more information about Intacct or a free consultation to determine whether Intacct and BTerrell Group are the right fit for your organization, contact us today.

Tags: ERP, Intacct