BTerrell Group Blog

Sage Summit 2014 Recap

Posted by Kevin Yu on Tue, Aug 19, 2014

A few weeks ago, I had the opportunity to attend Sage Summit 2014, held at the Mandalay Bay in Las Vegas. With over 5200 attendees, this was by far the largest conference I have been to. I got to play with 3D printers and even work with Fixed Assets using Google Glass!Google Glass at Sage Summit

The keynote sessions were amazing. Jessica Alba, Magic Johnson, and Twitter co-founder Biz Stone were just some of the speakers in attendance. I also attended many of the Sage Intelligence breakout sessions and I was impressed by how much dedication Sage has put into adding value to the product. Sage Intelligence Go!, the new cloud reporting app, was highlighted during the first keynote as well as some of the sessions. The product utilizes Excel Online to allow users to address key business challenges and make mission-critical decisions anywhere, anytime.

Watch the keynote videos here!

Tags: Sage Summit, business intelligence, BI, Sage

ERP Considerations for Expanding Your Business Globally

Posted by Brian Terrell on Mon, Dec 09, 2013

GlobesNow more than ever, electronic commerce and globalization make expanding a business to multiple countries possible. Small to medium-sized international businesses face additional financial management challenges not common to most domestic businesses.

For example, multi-nationals need to enter transactions and report results in multiple currencies and languages. Also, they need to make a multi-lingual user interface available to accounting personnel. Once these and other requirements are identified, the software selection process narrows to a select list of capable multi-national ERP software publishers. The challenge for the CFO or CIO, then becomes evaluating these applications.

When reviewing multi-currency capabilities, CFOs and CIOs must ensure solutions comply with domestic and international standards, such as FASB 52 and FRS 21. In addition, they look for solutions that do not limit the number of currencies or exchange rates that can be used. Executives want a system that saves time and reduces errors by automatically updating the spot rate on a daily basis through on-line connectivity. They also must identify which solutions support both the Recognized Gain/Loss accounting method and the Realized/Unrealized Gain/Loss accounting method for complete flexibility. Finally, they require multi-currency transaction support applies to all ERP modules, including consolidations and inter-company transactions.

Multi-lingual support ideally allows a user interface language to be assigned on a per-user basis. There are several key questions to answer and discover under this subject. This requires the language overlays to be available in the desired language, so you must ask the publisher which languages are currently supported and at what price. Another area of focus, is does the multi-lingual support extend throughout the program to all screens and reports or is it limited to certain forms like invoices and checks? Also, can a language be assigned on a trading partner basis? And finally, will application error and warning messages present in the specified user’s chosen language?

A couple of final considerations important to multi-national companies include support for local taxes and regional settings. Taxes vary all over the world, and a robust and flexible transaction tax accounting module supporting many complex taxing authorities and calculations is key. Regional settings support takes advantage of the underlying browser or operating system to direct the system on how it presents the date and financial amounts. Is DD/MM/YYYY preferred over MM/DD/YYYY? This and other regional settings should be configurable by the user and not mandated by the ERP system.

BTerrell provides Intacct and Sage solutions from small to medium sized business financial management applications. Both applications support multi-national business transactions. Please contact us for more information or assistance.

Bonus material:  Here’s a nice article from Roger Russell, Senior Editor, Accounting Today answering six questions companies should ask before going international.

Tags: Global ERP, Intacct, Sage

Relieving Pain Points through Automation and Software Integration

Posted by Brian Terrell on Tue, Nov 19, 2013

An earlier blog post describes BTerrell Group's early success at relieving a pain point through automation and software integration. Our passion is helping clients do more work with less effort. On this basis, we built a business.

blog 1

So, what is a "pain point"? In the post above, the pain point included the entry of 500 Accounts Receivable invoices every month! The relentless effort required by data entry never let up. Not only did the process require persistence, it also included a high degree of potential inaccuracy, as the point of original data entry into Sage 300 ERP provided a chance to "fat finger" a number or two. So, automating and integrating two applications secured not only time savings but also eliminated the possibility of data entry error. A double win, for sure!

Often, our firm sees integration and automation opportunities before our clients do. I think we all get used to the status quo and fail to look for opportunities from our positions of comfortable familiarity. If it ain't broke, then don't fix it. Moreover, some folks even have a vested interest in keeping things the same. Finally, memories of an automation opportunity not resulting in the promised return discourages consideration of another project. Reward always involves some possibility of risk, and our staff of CPAs, MBAs, business analysts, project managers, experienced developers and certified consultants apply proven methodologies to manage those risks.

Most businesses include some opportunities to eliminate duplicate data entry. Look around for anyone manually entering data into a computer from a source document that was itself printed by another computer application. That data must reside somewhere in digital format. Because most employees cost their companies at least $20 per hour, and repetitive tasks requiring two hours per week should be investigated as automation possibilities. Certainly, that number decreases for tasks requiring a higher degree of precision.

BTerrell Group, and our sister company CodePartners, specialize in helping Intacct and Sage clients do more work with less effort. If you experience pain points, have identified integration opportunities, or would like for us to help look for ways to save you money, contact us today. We want to help you, and with 22 years of successful integration history and experience from which to draw, we CAN!

Tags: Intacct, Sage, Cloud Financial Software

How Automating Inventory Re-Ordering in Sage 300 ERP Saves You Time!

Posted by Chris Firra on Wed, Nov 13, 2013

To remain competitive, running thin margins is a fact of life for most distributors. The difference between profitability and loss is the ability to manage low inventory levels. The key is always placing the right inventory order at the right time.

Sage 300 ERP provides three “Create PO” functions, which allows the purchasing manager to maintain the lowest inventory levels possible. These include:

• Create POs from Requisitions
• Create POs from I/C
• Create POs from Order Entry

Sage 300 ERP Create PO Functions

A prerequisite for each of these functions is defining the suppliers for each item established in the Inventory Control Vendor Details section.  Sage 300 ERP allows the set-up of up to 9 vendors with 9 different priority levels and definitions for each item number. 

Sage 300 ERP Inventory Control Vendor Details

Then, purchasing managers can generate POs based directly on sales orders when purchase order to delivery time is relatively short.  This is completed on either a sales order by sales order basis or for all sales orders within a specified delivery window.  Recently, Sage enhanced this function by adding a new Create PO button to the Order Entry user interface, enabling the creation of an inventory replacement PO. This is based on either the sales order or by creating a drop-shipment from the supplier directly to the customer. 

Sage 300 ERP Create PO

However, for many businesses, longer lead times requires purchasing to be completed well in advance of the customer’s order.  In these situations, the purchasing manager relies on the sales forecast and plan inventory balances in advance.  Sage 300 ERP Inventory Control facilitates the building of the inventory requirements forecast via the Inventory Control Re-order Quantities user interface.  This defines each re-order period, a minimum/maximum inventory quantity, projected sales, and the re-order quantity, which is ordered when either the minimum quantity is violated or projected sales are exceeded.

Sage 300 ERP Inventory Control Reorder Quantities


Sage 300 ERP Create Purchase Orders from Inventory Control

The Sage 300 ERP purchasing automations cover a range of distribution models, however the system does not create the sales projections automatically.  The Sage Inventory Advisor, an integrated cloud-based solution, expedites the task of creating forecasts and monitors inventory levels according to the plan.  On average, Sage estimates the Inventory Advisor reduces time invested in inventory planning by 10-15%.

Sage Inventory Advisor

Getting started with Sage’s inventory re-ordering tools not only saves time and effort, it helps prevent lost sales due to stock-outs, while also minimizing your inventory investment.  

Let us know how we can help you get started with these terrific Sage 300 ERP purchasing features today with a free consultation!

Get a FREE ERP Consultation

Tags: Sage 300 ERP, inventory, Sage

How the Cloud Adds Value to Your Business

Posted by Lori Thomas on Mon, Nov 04, 2013

Carlos Raad

Guest blog post

by Carlos Raad, Channel Sales Manager

The cloud today is a lot different than it was seven to ten years ago. The cloud has made a large impact on business. Companies embracing cloud-based tools and platforms — such as document management, storage and workflow collaboration — tend to overwhelmingly see quicker returns on their investments in the form of greater innovation and greater internal efficiencies.

Cloud ComputingThat’s the key takeaway from a recent IBM survey of 802 cloud decision makers and users worldwide. Companies that use cloud-based tools and platforms are reporting almost double the revenue growth and have nearly 2.5 times higher gross profit growth than peer companies that are more cautious about cloud computing. Cloud-based tools and platforms are enabling an unprecedented wave of collaboration within and between enterprises. Even small companies, who may have multiple locations or departments, are collaborating with suppliers, customers and employees in real-time, in the cloud.

Many companies today are trapped in their infrastructure, in a set of on-premise legacy capabilities. These companies also tend to be steeped in high capital expenses. Hardware may be costly to maintain (such as servers and other devices), and it’s extremely costly to upgrade or expand.

Capture Store Access Info in the Cloud resized 600So why choose a cloud-based technology platform like Docassist? Docassist makes a BIG difference in collaboration. Docassist is accessible from a wide range of devices that employees and executives now carry around with them and use for work. Companies are also structured differently these days. Work tends to get done through ad-hoc teams, versus more rigid command-and-control structures. Collaboration tools like Docassist help these teams function more effectively, and optimize their current processes, which leads to greater productivity and overall ROI.

Another key point is that cloud-based technologies are not reserved exclusively for IT projects. While IT initiates and supports many cloud processes, at Docassist we typically have the full involvement of senior executives across all disciplines, from sales and marketing to operations and finance. Because the cloud touches so many areas of the business, it needs to be led by a cross-section of the business. There’s recognition from the top that the cloud is a shift, a global business shift, and it’s time to get on board. Plus, the cloud has very low barriers to entry — it tends to be easy to buy and easy to deploy.

BTerrell Group is hosting a webinar, Document Management Made Simple, on November 13th at 1:00 pm CT for prospects and customers to get an overview of how Docassist can help your business, and how the product integrates with Sage and Intacct. Attendance is limited!

Register Today

Tags: cloud accounting, document management, Intacct, Sage